Digital Conference 2015

Digital Conference for Parents & Educators
of Students with Disabilities

Saturday, September 19, 2015
10:00 AM – 3:00 PM

What is a Digital Conference?
For an overview of the digital conference and what it will include, click here


If you are interested in hosting this Digital Conference at your site, click here.


Other Information About the Digital Conference:

  • Our generic agenda: 
    • - 10:00am-10:45am Welcome Session
      - 11:00am-12:30pm Breakout sessions (3)
      - 12:30pm-1:30pm Lunch – Panel session begins at 1:00pm
      - 1:30pm-3:00pm Breakout sessions (3)
  • Breakout Sessions
    • At registration time, the session information (including information on each guest speaker) will be available.
    • Hosting sites can choose to host only one track – or two – or all three.
    • Sites who host more than one track will need to prepare separate rooms for each.
    • Each room will need an HDMI-capable television and a computer, connected with an HDMI cable.
    • A computer with an LCD projector & computer speakers would also work.
  • Spanish Track:
    • Of the 3 breakout sessions, 2 will be in English, 1 in Spanish
    • During plenary sessions (welcome and panel session), Spanish-only participants will hear a translation rather than the speaker.
    • Spanish-only participants can have 30 minutes for lunch in main room before returning to classroom for panel presentation.
  • On-Site Responsibilities
    • Greet participants: Ask them to them sign in & distribute agendas
    • Each classroom must have a designated “technology rep”
    • Tech reps are responsible for setting up equipment and signing into each webinar session.
    • Tech reps distribute handouts and collect evaluation forms.
    • Tech reps complete a Session Summary form for each webinar session.
    • Session Summary forms include a head-count for each session.
  • Lunch Options
    • Sites can provide lunch to participants – or – 
    • Sites can market the event as “bring your own bag lunch”
    • If sites want to provide a pay-per-person lunch option, they will be completely responsible for the administration of it.
    • We do not recommend giving the option of “lunch on your own,” as the time is short – and participants may not return.
    • Lunch can be held in main “plenary” room.  Spanish-only participants would need to move to the Spanish Session room to hear translation.
  • Timeline
    • Save the Date announcement:  May 20, 2015
    • Early Registration for “Interested” Participants:  August 1, 2015
    • Host Site registration opens:  August 8, 2015
    •  Immediately upon registration:
      • Host Sites & Tech Reps receive confirmation. 
    • Within 7 days after registration:
      • Host Site’s online participant registration page available.
      • Host Sites listed on main Digital Conference web page.
      • Host Sites receive customized digital flyer for marketing. 
      • Host Sites receive link to 24/7 online registration report for their Site.
    • By September 9 (10 days before event):
      • Host Sites receive agendas and sign-in sheets.
      • Tech Reps receive handouts, room signs, and Session Summary forms.
      • Tech Reps receive log-in link and information for practice webinar session:.
    • September 14 (5 days before event).
      • Practice webinar session
      • Tech Reps receive log-in link and information for each webinar session.
    • September 19, 2015
      • Digital Conference Event
  • Cost to register as a Host Site:  $0.00.  Absolutely free.
  • There are a limited number of “Hosting Site Seats” available.
  • The Hosting Site registration process will be first come / first served.
  • Those who fill out the “Interested in Hosting” form will get an early registration option.

 


If you are interested in hosting this Digital Conference at your site, click here.